what documents do i need to get my school working permit card

Under Vietnamese labour law, it'southward a requirement for foreigners to take a work permit to piece of work legally in Vietnam on a Business visa.

Although many foreigners have worked in Vietnam for years without a work let, the Vietnamese government is starting to crack down on this and are putting pressure on employers. If defenselessworking in Vietnam without a work let, employees couldface up deportation along with a hefty fine, whereas employers will be faced with an fifty-fifty bigger fine and the possibility of having their business operations suspended.

Applying for a Vietnam work let tin can be a tedious procedure and does involve some upfront costs, however, having awork let comes with many benefitsthat volition make your life in Vietnam much easier such asbeing able to send money out of the country andqualifying for a Temporary Residence Card.

Having gone through the process of getting a work allow in Vietnam for both educational activity and non-teaching roles, I am aware of how confusing the process can be, particularly as it canvary slightly depending on your nationality. Afterward struggling to notice helpful information online myself, I accept tried to make this guide every bit detailed as possible and I hope information technology clarifies everything you need to know to get your work let.

ALSO READ: Guide on how to motion to Vietnam

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Tin I Piece of work IN VIETNAM ON A Concern VISA

Y'all are legally allowed to utilize for a job, stay in Vietnam, and work on a business visa.Nevertheless, you should be able to prove that your work allow is currently being processed by your employer.

In simple words, youCANNOT work on a business organization visa in a long run, youMUST hold a work permit which your employer can aid yous to get.

Become A Business organisation VISA

VIETNAM WORK Let REQUIREMENTS

The requirements for existence granted a Vietnam work permit vary depending on the specific role but the general requirements are as follows:

1. The foreign citizen is at to the lowest degree 18 years of age;
2. The foreign citizen has qualifications and occupational skills which are suitable to the piece of work requirements;
3. The foreign denizen is in good enough wellness to satisfy the job requirements;
4. The foreign denizen is not a criminal or has been prosecuted for criminal liability in accordance with the law of Vietnam and foreign laws

Requirements for English Teachers

English Teachers do not demand to have prior education experience to be eligible for a piece of work permit as long as they take at least a Bachelor's caste in any discipline too equally a education certificate (TEFL, CELTA, etc.). Teachers who do not possess a degree can still be eligible for a work let provided they have 3 years of documented didactics experience as well equally a teaching certificate.

We are aware that many expats were able to become a work permit without a Available's caste. The fee is near 3x higher than usual since yous are basically bribing your way around information technology. Nosotros don't recommend this but if you take this path, remember that you and your employer are taking the risk.

RELATED POSTS: Didactics English in Vietnam; Everything you need to know and how to get certified in Vietnam

Requirements for Not-Teaching Jobs

Non-teaching jobs for foreigners are harder to come by in Vietnam and the work let requirements are more stringent. Similar virtually countries, the government of Vietnam prefers companies operating in Vietnam to hire Vietnamese citizens unless at that place is a clear skills shortage for a specific role/industry. If y'all take institute a role that is advertised for foreigners then information technology is likely that the employer has already been granted permission to exercise so.

As well as the general requirements previously stated, a foreign citizen must have a university caste or higher qualification and at least 3 years of documented work experience related to the position they are hired for.

Do You lot Need a Work Allow

Foreigners who plan to work in Vietnam for longer than 3 months are required past law to utilize for a Vietnam work permit. Those who program to work in Vietnam for less than 3 months can practise so whilst on a Business organisation visa. Please note, that working on a Business visa without a work let is express to 90 days per year, so extending or getting a new visa every iii months whilst working in Vietnam does not hateful y'all are working legally.

Most foreigners working in Vietnam are employed as English teachers and are required to obtain a piece of work let. The bulk of foreigners working in other roles are likewise required to obtain a work let, however, in that location are some exemptions.

Work Permit Exemptions

Beneath is a list of the typical work let exemptions for foreigners in Vietnam:

• Those working for less than three months (within 1 year)
• Volunteers
• Shareholders or members of Limited Liability Companies
• Members of the Board of Directors of a articulation-stock visitor
• Students and trainees undertaking internships
• Internal transfers within enterprises that already have an established presence in Vietnam

There are more exemptions for cases of foreigners non needing a work permit as declared under the Vietnam Labor Code.

DOCUMENTS  FOR VIETNAM WORK Allow

When applying for a work permit,the employer volition demand to submit an application form forth with some other documents such equally the labour contract. Your employer volition take care of those documents, all the same, the supporting documents required for the awarding will need to be gathered by yourself as the employee.

Below is a list of the documents that are required to be submitted along with the work permit application:

i x Criminal Record Check (legalized/notarised + translated + certified)

• Issued within the last 6 months
• From home country OR a Vietnamese one if you take been in Vietnam for half dozen+ months

1 x Degree (legalized/notarised + translated + certified)

1 x Health Check Certificate

• Issued within the final 6 months

2 ten Coloured photocopies of your passport (including your Business Visa)

ii x Photographs (4x6cm) taken on a white background without glasses

1 x TEFL/Instruction Certificate (legalized/notarised + translated + certified) – you tin go certified online or become certified once you are in Vietnam

• Only for teaching jobs

1 x Letter(s) confirming 3 years of relevant piece of work experience issued by former employer(southward) (legalized/notarised + translated + certified)

• Non needed for teaching jobs if you have a caste
• Needed for not-teaching jobs
• If your three years of feel was with more than 1 visitor then you will need letters from each previous employer

At present at this indicate, you may be a bit dislocated about what legalization and certification hateful.The exact process and terms used vary depending on your nationality,and then I have antiseptic the exact procedure for legalizing documents for Great britain, USA, Canadian, Australian, and Southward African citizens later in the post.

Your employer will about likely have care of having your documents translated and certified in Vietnam so y'all do not don't worry about this.Your job is to get together your original documents and accept them legalised/notarised.

Work PERMIT Awarding Procedure

The whole process of gathering your documents and applying for a work allow can accept upwards to a few months. The adept news is thatyous can brainstorm working earlier y'all take your work let, every bit long as yous are on a business visa sponsored by your new employer.

The most time-consuming function of the work permit application process is gathering and preparing your documents. If yous are reading this whilst you are still in your home state, then I highly recommendorganising your criminal record bank check and legalizing/notarizing all of your documents before you head to Vietnam.

Your work permit awarding process will vary depending on how much assistance y'all receive from your employer and your nationality. Some employers volition inquire y'all to submit all of your original documents to them and they volition accommodate everything, whereas other employers will guide you lot on what you lot need to exercise but expect yous to arrange things by yourself.

Vietnam business visa

You must exist on a Business visa that is sponsored past your employer when you submit your work permit awarding. If you are hired earlier y'all arrive in Vietnam by one of the big language centres or international schools, then they will adapt a Business visa for you lot. If you program to find a job in one case you are in Vietnam then you tin get in on a Tourist visa instead. One time y'all have found a task your visitor sponsor your Business visa and so you lot can start the work permit application.

RELATED POSTS: Types of visas in Vietnam and how to apply for a Vietnam visa  – GET YOUR TOURIST VISA At present – IT TAKES ONLY A FEW HOURS

Health Bank check

There isno benefit to getting a wellness bank check before arriving in Vietnam as it is likely to be more expensive and y'all would need to get the document legalized.

Many people are told that they need to obtain a health check from this listing of pre-approved hospitals. The labour code does non state this however and I have personally obtained my health checks from 2 different hospitals that are not included in the list without whatever issues.

I got my beginning health bank check from Columbia Asia International Clinic. As it's an international hospital, all of the staff spoke English, the process went smoothly without the need for any assist. It took effectually 2 hours in total and toll2,500,000 VND / $109. My visitor paid for this so the price wasn't an issue for me.

For my second health check, I went to Gia Định People's Hospital. Every bit this is a local hospital the staff do non speak much English language and the place is very crowded and hectic. I really don't think I could have washed it if I wasn't accompanied by a Vietnamese colleague.  This time it price merely600,000 VND / $29.

If your company is paying, then they will probably choose the hospital for you. If you are paying for yourself withal then I would recommend using a local hospital every bit they are considerably cheaper compared to international hospitals. Of form, yous will probably need a Vietnamese speaker to become with you lot but your employer should exist able to accommodate this.

Criminal Tape / Police / Background Check

Here is a guide for pooling for your requirements together depending on your nationality.

Vietnamese Police force Check for Foreigners

If you have been living in Vietnam for at least 6 months, and so you can get a Vietnamese law check ( Phieu Ly Lich Tu Phap)  instead of one from your domicile state. I would advise doing this as it's cheaper, quicker and means yous have ane less foreign document that needs to be legalized.

I have been informed past numerous people that the rules take recently inverse so thatforeigners can at present go a Vietnamese constabulary bank check afterward existence in Vietnam for at to the lowest degree 1 month instead of 6. I'chiliad unable to find whatever official confirmation of this, my advice would be to get i from your home state before arriving in Vietnam if possible.

Before you can apply for the Criminal Tape Cheque, you will first need proof of your accost in Vietnam. Your landlord should take a Household Registration Volume, too known every bit a 'Pinkish Volume' which records every tenant who has stayed at the address. Yous can use a copy of this or alternatively your landlord tin go to the local ward law station to get a statement of residence. This is usually free and volition have a day or two.

Documents needed for the Vietnamese Police Record Cheque:

• Completed application grade
• Proof of address/residence (copy of Household Registration OR Argument of Residence)
• Original passport
• 2x photocopies of your passport page and valid visa or residence card

I have provided copies of both the English and Vietnamese awarding forms beneath. Please note thatyou lot cannot submit the English version, I take only provided information technology every bit a reference to use when completing the Vietnamese application form.

• English language – Vietnam Police Check Application Course
• Vietnamese – Vietnam Constabulary Check Application Course

Once you have the documents ready, you will need to become to the Department of Justice office.

• Section of Justice Of Hanoi City,221 Trần Phú, P. Văn Quán, Hà Đông, Hà Nội (map)
• Section of Justice Ho Chi Minh City,141 – 143 Pasteur, Ward 6, District 3, Ho Chi Minh (map)

You cannot make an appointment in advance and so just prove up (the earlier the better) and expect the procedure to accept around 30 minutes. It's best to accept a Vietnamese friend or someone from your company to aid with any language barrier. The Police Record Cheque costs betwixt 200K – 300K ($9 – $13) depending on if you cull to have the certificate sent to you past post or to collect it in person.

It can take between 10 – 20 days for the certificate to arrive. You can now utilize for a Vietnamese Criminal Record Check online from the Ministry of Justice website. This is a new organization and I do not have whatever experience using it or know of anyone who has just the procedure seems very straightforward and there is an English language version.

United states Background Check

Many Usa citizens in Vietnam get through the long and plush process of obtaining an FBI groundwork check which requires you to send in your fingerprints (if y'all decide to get this road then y'all can go fingerprints at the IOM (International Organization for Migration) offices in Hanoi and Ho Chi Minh). If you are still in the Us then this procedure would be easier and cheaper of course but is nonetheless unnecessary.

You can get a groundwork bank check from your local State Police Section instead. The process and cost will vary depending on your state and so it'southward best to check with the Police Department directly.

Canadian Background Bank check

Most Canadians I have spoken to used the aforementioned service, BackCheck, to become their police/groundwork check which costs effectuallyCAD$60 ($45).Yous volition receive the results via PDF within 1 business day but will likewise receive an official document by post within 2 weeks. It can merely exist sent to an address in Canada if y'all are in Vietnam already then you volition need to ask a friend or family member to receive information technology and forrad it to you.

Great britain Background Check

You tin can discover a listing of organisations that are authorised to acquit out United kingdom police checks here.

I personally applied for a basic disclosure from Disclosure Scotland before I came to Vietnam which costs£25and takes up toxiv days. This is the near basic and cheapest law check but is all that is required for the Vietnam work permit.

Delight note that yourdocument tin can only be sent to a UK address. If you are already in Vietnam when you use then you volition demand to have your certificate sent to a friend or family fellow member so they can forrad it to you. You lot'll demand to go your police check legalized in the Uk which I have explained later in this post.

Australian Constabulary Check

Australian citizens tin utilize for a National Police Check from the Australian Federal Police force (AFP). The basic cheque takes 48 hours to procedure once the awarding has been submitted and costsAU$42 ($28)without postal charges. The National Police Bank check FAQs bespeak that the Law Check tin can be sent overseas.

South African Law Clearance

Unfortunately, in that location doesn't seem to be an easy or time-efficient way for South Africans to obtain a Police Clearance. Whether you are in South Africa or living overseas, you must submit your fingerprints as part of the Constabulary Clearance application which can take up to eight weeks. The Police Clearance is issued by the Criminal Record and Criminal offense Scene Direction (CR & CSM) and costsR114 ($vii.42).

You can get your fingerprints taken at the International Organization for Migration offices in Hanoi and Ho Chi Minh Urban center forR998 ($65).

Applicants living abroad can submit their completed application form and fingerprints by postal service but once candy, the Police Clearance document tin can merely exist collected in person. For security purposes, the certificate tin can but be given to the person or courier service nominated on the initial application form.

You can detect detailed information on the Police Clearance procedure from the South African Police Service website forth with the application course and payment details.

Legalizing / Authenticating Your Documents (Degree, TEFL, Background Check, Letter of the alphabet of Experience)

Legalization, authentication, and notarization are often used interchangeably. Whilst they are slightly different they serve a similar purpose and which one yous demand depends on your documents' country of origin.Nearly all of your documents apart from your passport will need to be legalized AND/OR notarised if they practice non originate from Vietnam.

This needs to exist done by the advisable agency in the country that the documents originate from or the relevant embassy. If you are an Australian, a South African or a martian and your degree is from the Great britain, then your degree will need to exist legalized by a UK authorization.

Instead of legalizing your original documents, you tin can have photocopies legalized instead to go on the original intact. For virtually of the steps, you volition however demand to produce your original document along with the re-create but only the copy will be stamped/signed. A quick note on a middle name(s): Check that all of your documents include your middle proper noun(s).

My degree does not show my center proper name, hence, in the optics of the Vietnamese government, it'south non articulate that the person named on my caste is the same person named in my passport. This meant that I had to go an Affirmation (like to an affidavit) from the British Embassy stating that both names are aliases associated with myself.Nigh all embassies can provide an affidavit/affirmation for this.

Usa

If your documents are from the US then you can bypass the process of notarizing their documents and so having them attested by the Vietnamese Embassy in the Usa.

Instead, you can sign an affirmation at the Us Diplomatic mission in Vietnam stating that your documents are legitimate.

Once you have your original documents, book an engagement online and take your original documents and photocopies with you. The toll for an affidavit is$50.

• Usa Embassy Hanoi,7 Láng Hạ, Chợ Dừa, Ba Đình, Hà Nội (map)
• Us Consulate Full general Ho Chi Minh City,four Lê Duẩn, Bến Nghé, Quận 1, Hồ Chí Minh (map)

Canada

The process for Canadians is very similar to US citizens. You can get your documents notarised by the advisable Canadian potency in Canada and then legalized by a Vietnamese Embassy in Canada, or you go them certified at a Canadian Diplomatic mission in Vietnam. Each certificate costsCAD$twenty / $15 to exist certified. You tin can view a listing of Canadian services and fees here. Book your date through the Hanoi or Ho Chi Minh Embassy website.

• Consulate General of Canada Ho Chi Minh City,10th Flooring, The Metropolitan, 235 Dong Khoi, District 1, Ho Chi Minh Metropolis (map)
• Canadian Embassy Hanoi,31 Hùng Vương, Điện Bàn, Ba Đình, Hà Nội (map)

United Kingdom

Shortly afterward I arrived in Vietnam in 2017, the British Diplomatic mission and Consulate stopped providing document legalization services. If yous are still in the UK, and soyou lot should arrange your documents earlier coming to Vietnamas it tin can be a logistical nightmare and is much more expensive to send your documents back to the Great britain and then returned to Vietnam.

Your documents will demand to go through the following 3 steps in the exact society:

1. Certified past a UK solicitor or Notary public: If you are still in the UK then its best to visit your nearest solicitor or notary public to accept your documents certified. The price varies depending on the solicitor but wait to pay anywhere from £fifteen – £40 per document. If you are Vietnam so yous can search for a solicitor online and make sure to notify them that y'all volition be unable to attend in person. They should be able to frontwards your documents to FCO one time they have finished certifying them.
2. Legalized/Apostille past the Foreign and Republic Office (FCO):The Foreign and Commonwealth Office charges £30 per document and you can choose to have your original, photocopy or electronic copy legalized taking merely 2 days. If you are in Vietnam, then you tin can inquire the FCO to forwards your documents directly to the Vietnamese Embassy in London (Vietnamese Embassy, 12-fourteen Victoria Road, London, W8 5RD, UK.)
3. Legalized/Attestation by the Vietnamese embassy London: Side by side step is to get you documents legalized/Attestation past the Vietnamese Embassy in London. The total cost for legalization and DHL postage stamp to Vietnam is£50per document and takes 5 days (non including delivery times). For collection of stamp within the United kingdom the cost is £35 per document.

Disclosure: Scotland canpostage stamp and sign your DBS certificate gratis of accuse pregnant it doesnot demand to be certified by a solicitor. Visit this link for more data.

Australia

If y'all want to Cosign/Notarise (legalize) your documents in Commonwealth of australia so you can do so via mail service or past visiting your nearest passport office. Check this link from the Australian Regime website for more information on how to exercise and then.

You can Authenticate/Notarise (legalize) your documents just equally easily if you are in Vietnam at the Australian Embassy in Hanoi or Ho Chi Minh City. Visit the websites below for either Hanoi or Ho Chi Minh and volume an engagement online.

The price for Authenticating a document both in Australia and overseas isAU$83. View the full list of Australian diplomatic mission service fees including affirmations/affidavits here.

• Australian Consulate-General Ho Chi Minh Urban center, Lầu 20, Tòa nhà Vincom, 47 Lý Tự Trọng, Bến Nghé, Quận ane, Hồ Chí Minh (map)
• Australian Embassy Vietnam (Hanoi), eight Đào Tấn, Cống Vị, Ba Đình, Hà Nội (map)

South Africa

The process for South Africans is very similar to the process for United kingdom citizens but unfortunately, there is very little data available on how to exercise it yourself.

The official process is as below:

1. Certified by a South African Solicitor or Notary Public:The first pace is to discover a solicitor or Notary Public such as SchoemanLiw Inc. The price will vary depending on the solicitor but for reference, ShoemanLaw charge R900 / $lx as listed on their website (If yous accept multiple documents and so the toll may be less per certificate). Once you document has been certified/notarised you volition need to be sent to DIRCO permit with your application grade.
2. Authenticated/Apostille by DIRCO (Department of International Relations and Cooperation of South Africa): You tin read the process for authenticating documents at this link. It appears to exist a gratis service which takes simply ane working solar day. If you are unable to pick up your documents in person then you volition need to include a cover letter stating which courier service will be collecting the documents on your behalf.
3. Legalized past the Diplomatic mission of Vietnam in S Africa: Once your documents take been authenticated past DIRCO they then need to be legalized by the Embassy of Vietnam in South Africa. The process takes 5 working days and costsR300 / $20 per document not including stamp to Vietnam. You lot will take to arrange for a courier to collect the documents if you lot demand them to be sent to Vietnam equally the embassy volition not adapt this for you.

Translating and Certifying Documents in Vietnam

If you have managed to legalize/cosign your documents from the issuing land and then purchase yourself a drink and relax, you've fabricated information technology through the hard role!

The next step is to get your documents translated into Vietnamese and certified/notarised in Vietnam. Don't worry, this part of the process is very easy and almost all employers volition take intendance of this for you.

You can use any translation company to translate your documents. I've provided a list of translation companies in Ho Chi Minh City and Hanoi below:

• Translation companies in Ho Chi Minh City
• Translation companies in Hanoi

In one case you have the translated copies they will need to be certified/legalized in Vietnam. This tin be done at the Strange Affairs Role or by a Notary Public. Simply search for văn phòng công chứng (Notary Office) to find a Notary Office well-nigh you.

• Strange Affair Function in Hanoi,twoscore Trần Phú, Điện Bàn, Ba Đình, Hà Nội (map)
• Department Of External Relations Ho Chi Minh Urban center,184 bis Pasteur street, Quận ane, Bến Nghé, Hồ Chí Minh (map)

The translation fee volition vary depending on the company you become with simply it shouldn't cost more than a few dollars. The Legalization fee is30,000 VND / $one.five per document.

Submit Your Documents

Once you've gathered all of your documents and have had the required ones legalized, translated, certified, exorcised and whatsoever else, give them to your employer who will submit them along with the piece of work permit awarding form and a copy of your labour contract.

Officially, the process should have xv days once the application has been submitted, providing that all of the documents are in social club.

TEMPORARY RESIDENCE CARD

Once you have your Vietnam work permit, you can apply for a TRC (Temporary Residence Bill of fare). Having a TRC means you no longer need a visa and you can exit and enter Vietnam as you please.

To apply for a TRC you need to submit the following:

• Application course
• A copy of your valid work permit
• A copy of your passport and valid Business visa

The application process should take no more than 10 days and costs around$100. The TRC is usually valid for 2 years, however, if your passport has less than 2 years of validity left then the TRC will only be valid for equally long as your passport is. Renewing your TRC is very simple as long equally you yet concur a piece of work allow.

Your employer should be able to arrange your TRC application for you. If for some reason they do not help you then there are many agents and lawyers that tin can assist you for a fee.

If yous demand assistance in entering Vietnam, pop the states a message via our chat box or email usa.

VIETNAM WOR​G PERMIT FEES

The most expensive part of the work allow application is legalizing/authenticating your documents. Equally you can tell, these costs vary depending on your nationality and how much of the procedure needs to be done in your habitation country. ForBritish and South Africans the procedure can be pretty expensive costing upward to $500whereas forUS citizens information technology could cost as little equally $150.

Make a note of the documents you have and where you need to transport them based on the information in this article. You can so use the costs provided to get a good approximate of how much it volition cost yous in full.

A copy of my Vietnam work permit

CONCLUSION

The most frustrating affair about the Vietnam work permit is the lack of information from official sources. The official information can be very difficult to discover but I have tried to verify as much information as possible by talking straight with embassies and lawyers in Vietnam. If whatever of the information is outdated or you believe it to be incorrect then please allow the states know so we tin investigate information technology and correct it if required.

If you accept any questions and then please get out a comment or email u.s.a. and we volition practice our all-time to assist you.

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